Features · Bill 16 compliance
All your Bill 16 documents in one place, and the attestation in one click
Updated July 20, 2026
Compliance with Bill 16 (Law 16) rests on specific documents (contingency fund study, maintenance logbook, record of the work) and on deadlines you cannot afford to miss — including August 15, 2028 for existing co-ownerships. Carnet Condo gathers those documents, tracks those deadlines and generates the syndicate attestation, so your board can answer in minutes rather than in evenings of digging.
Which deadlines does your co-ownership need to watch?
The compliance dashboard shows where your co-ownership stands: contingency fund study in place or not, maintenance logbook up to date, upcoming 5-year reviews, overdue maintenance. No more pulling out the Bill 16 guide at every meeting: the dates that matter to your building are already being tracked.
How do you produce the syndicate attestation without starting from scratch?
Financial institution, notary, buyer: when the syndicate is asked to attest to the status of its obligations, Carnet Condo produces the attestation in Word format from the information already in your file. The document stays editable: the board reviews it, adjusts it if needed, and signs. No form to redo from scratch with every request.
Where do you file the documents Bill 16 requires?
The contingency fund study, the initial logbook prepared by the professional, the insurance policies, the attestations: every document has its place in Carnet Condo, attached to the co-ownership rather than to one administrator’s inbox. When the board changes, the documents stay.
How do you prove the maintenance was actually done?
Every maintenance task completed in the maintenance logbook keeps its record: who did it, when, with what result (compliant or non-compliant) and which attachments. This time-stamped history feeds the syndicate’s register and exports for an external audit, with no after-the-fact reconstruction.
Who can do what under Bill 16?
Bill 16 divides the roles: some documents belong to an authorized professional, others to the syndicate itself.
| Document or obligation | Who does it | Frequency |
|---|---|---|
| Contingency fund study | Member of the OIQ, OEAQ, OAQ, OTPQ or the Order of CPAs | Established by August 15, 2028, reviewed every 5 years |
| Maintenance logbook (establishment and review) | Member of the OIQ, OEAQ, OAQ or OTPQ | Established by August 15, 2028, updated every year, reviewed every 5 years (10 years for certain small buildings) |
| Keeping the logbook current and recording maintenance | The syndicate (the board), equipped with Carnet Condo | Ongoing, as the work happens |
| Syndicate attestation | The syndicate's board of directors | As needed (meeting, sale, financial institution) |
Carnet Condo does not replace the professionals, and does not claim to
The contingency fund study and the maintenance logbook must be established and reviewed by a member of an authorized order: OIQ (Ordre des ingénieurs du Québec), OAQ (Ordre des architectes du Québec), OTPQ (Ordre des technologues professionnels du Québec), OEAQ (Ordre des évaluateurs agréés du Québec). Carnet Condo helps you comply: it prepares the ground for these professionals and keeps their documents current afterwards. Need a Bill 16 study for your co-ownership? Get a quote.
Frequently asked questions about Bill 16 compliance
What is the syndicate attestation required by Bill 16?
The syndicate attestation is the document by which a co-ownership's board of directors confirms the status of its obligations under Bill 16, notably the contingency fund study and the maintenance logbook. Carnet Condo generates this attestation in Word format from the information already entered, and the board can adjust it before signing.
Which documents does Bill 16 require from a syndicate of co-ownership?
The main Bill 16 documents are the contingency fund study and the maintenance logbook, both established by an authorized professional and reviewed every 5 years, along with the record of maintenance performed, kept in the syndicate's register. Carnet Condo files these documents in one place (study, initial logbook, attestations, insurance policies) so they can be found when the moment comes.
Can software guarantee a co-ownership's compliance with Bill 16?
No. Bill 16 requires documents produced by authorized professionals (OIQ, OAQ, OTPQ, OEAQ), and no software can stand in for them or guarantee a syndicate's compliance. A tool like Carnet Condo helps you comply: it tracks the deadlines, keeps the logbook current, preserves the traceability of the work and gathers the required documents.
What is the deadline to comply with Bill 16?
The Bill 16 application Regulation was published on July 30, 2025 and has been in force since August 2025. Existing co-ownerships have until August 15, 2028 to have their contingency fund study and maintenance logbook in place, which must then be reviewed every 5 years.
The compliance dashboard and the attestation are included in every Carnet Condo plan.