The registry of trusted experts for your maintenance logbook and your contingency fund study
Updated July 27, 2026
The contingency fund study and the condo maintenance logbook (the two documents Bill 16 (Law 16) requires of every syndicate of co-ownership) must be prepared by a licensed professional: an engineer, a chartered appraiser, an architect or a technologist. The right professional — available, and familiar with your area — is not found in three clicks. Across the South Shore of Montréal, Carnet Condo maintains a network of professionals verified on their order’s roll, and connects you, free of charge, with the one serving your city.
A registry
you can trust
Anyone can publish a list of names. Our network is short, verified and maintained: standing on the professional order’s roll confirmed before every referral, real experience with divided co-ownerships, concrete coverage of the areas they accept. An expert who does not call back, or who lets syndicates down, leaves the network: that is what protects your timeline between now and August 15, 2028.
What the network’s experts deliver
Contingency fund study
The study required by article 1071 C.c.Q.: an inventory of the common portions, replacement costs and recommended contributions, reviewed at least every 5 years.
Initial maintenance logbook
The logbook prepared by a licensed professional: a description of the common portions, the work history and a maintenance schedule that complies with the Regulation.
Periodic reviews
The 5-year review of the study and the logbook (10 years for certain small buildings): the same network supports you over time, not just once.
Day-to-day tracking, in Carnet Condo
Once the documents are in place, the Carnet Condo software keeps the logbook alive: calendar, traceable history, 25-year fund projection and attestations.
Request your free quote
Describe your building in 60 seconds: city, number of units, what you need. A licensed professional serving your area calls you back with a quote. Free, with no obligation.
Who are the licensed professionals?
The Bill 16 Regulation reserves the preparation of these documents for members of professional orders. No software, manager or non-member consultant may produce them.
| Document | Licensed professionals | Review |
|---|---|---|
| Maintenance logbook (initial preparation) | Engineer (OIQ), chartered appraiser (OEAQ), architect (OAQ), professional technologist (OTPQ) | At least every 5 years (10 years for certain small buildings) |
| Contingency fund study | Engineer (OIQ), chartered appraiser (OEAQ), architect (OAQ), professional technologist (OTPQ) or chartered professional accountant (CPA) | At least every 5 years |
Always verify the professional’s standing on their order’s roll; we do it systematically before every referral. To understand the obligations in detail, see our complete Bill 16 guide.
Frequently asked questions
How do you choose the experts you refer syndicates to?
We only connect syndicates with professionals authorized by the Bill 16 Regulation: engineers (OIQ), architects (OAQ), professional technologists (OTPQ), chartered appraisers (OEAQ), as well as CPAs for the contingency fund study. Before any referral, we verify their standing on their professional order's roll, their real coverage of your area and their experience with divided co-ownerships. A professional who does not call syndicates back, or who draws poor feedback, leaves our network: our name is on the line with every referral.
Is the referral service for a Bill 16 quote really free?
Yes. The referral offered by Carnet Condo is free and comes with no obligation for the syndicate: you describe your building, a licensed professional serving your area sends you a quote, and you remain entirely free to accept it or not. Only the professional's fees, if you retain their services, are payable — directly to them.
Who will contact me after my quote request?
A professional authorized by the Bill 16 Regulation to prepare the required documents: an engineer (OIQ), an architect (OAQ), a professional technologist (OTPQ) or, for the contingency fund study, a chartered appraiser (OEAQ), serving your area. Your contact information is shared for that purpose only, with your explicit consent, and is never used for anything else.
How much do a contingency fund study and a maintenance logbook cost?
According to the government's regulatory impact analysis, expect roughly $4,000 for the study plus initial logbook of an average co-ownership, and about $1,750 for a review. In practice, prices vary with the size and complexity of the building: from $2,500 to $3,500 for a small co-ownership, up to $20,000 and more for large complexes. That is exactly why a quote tailored to YOUR building beats any generic price.
My city is not on the South Shore: can you still help me?
Yes. Our network is most active on the South Shore of Montréal, but the quote form accepts any city in Québec: we will refer you to a licensed professional serving your area, or tell you frankly if we do not have one.
Do I have to use the Carnet Condo software if I request a quote?
Not at all. The quote request and the Carnet Condo subscription are completely independent: you can have your contingency fund study and initial logbook prepared by a professional without ever using Carnet Condo. We obviously believe Carnet Condo is the best way to keep those documents current afterwards: the 3-month free trial will let you judge for yourself.
How long does it take to receive a quote?
Expect to be contacted within about 3 business days of your request. The time needed to complete the study or the logbook then depends on the professional's order book — one more reason to request your quote early: as the August 15, 2028 deadline approaches, lead times will only grow.